photo of GWU campus court

Welcome to the new Procure-to-Pay at GW!

Procurement and Accounts Payable have come together to form a new organization that offers cradle-to-grave ownership of buying activity.  We are excited about this opportunity to provide better service and communication with our customers internal and external to GW.  We do ask that you bear with us as we re-design our webpages.

In the meantime, should you need to reach us, please see the following persons for  assistance:

  • Rodney Johnson - P: 571.553.4278 | [email protected] for purchasing of goods
  • Joshua Murray - P: 571.553.4160 | [email protected] for purchasing of services and contracts related inquiries or contact
  • Mimi Lima - P: 571.553.4215 | [email protected] for all other purchasing related questions
     
  • Tonnica Ford – P: 571.553.4127|[email protected] for Payables.
  • Danny Callum – P: 571.553.4129| [email protected] for P-Cards and Supplier Maintenance.
  • Vivian Walston – P: 571.553.4163| [email protected] for Concur Expense.
  • Shelley Shearer – P: 571.553.4261| [email protected] for other P-card/Payables/Concur related questions.

Stay tuned for more exciting changes in Procure-to-Pay!

We support the university’s mission by providing a centralized invoice processing and payment function across the university in one administrative operation. This allows GW schools and departments to utilize their resources toward core university missions and service delivery.  The department is responsible for payments of goods and services, employee travel and business expense reimbursements, awards, honorariums, stipends and other payments.

We are committed to:

  • Process payment transactions in a timely and accurate manner
  • Provide the highest level of customer service to all external and internal customers
  • Maintain fiscal controls through our policies and procedures in order to ensure compliance with state, federal and university policies/procedures and other appropriate laws, tax reporting regulations, and directives
  • Partner with departments to improve efficiency
  • Deliver reliable reporting and spend analysis to internal customers

How can we help you today?

University Payables manages various types of payments for goods and services provided to the university, and has outlined the appropriate process depending on the type of bill being paid.

Release stipends by 2 p.m. on Tuesday to be included in the weekly stipend payment cycle. Payments are produced each Wednesday, and are available at the Marvin Center for pickup each Friday.  Stipends released after the 2 p.m. deadline on Tuesdays will be processed in the following weekly stipend payment cycle. Refer to Stipend Resources for more information.

The Honorarium Recipient Form is used to register and pay Honorarium Recipients.

The university’s standard payment terms are NET 30 (30 days from invoice date) and payments are made Monday, Wednesday and Friday. ACH is the preferred method of payment. A more detailed description of GW's payment terms can be found in the Resources section.

If concerned that you have received a fraudulent check, please contact us for assistance.

Employees sign up for Direct Deposit through Payroll Services.

A supplier must complete and submit the ACH/Electronic Payments Authorization (Direct Deposit) Form (PDF) to Supplier Maintenance for approval to receive payments via direct deposit.