International Transactions

Conducting business transactions in foreign countries or with foreign entities creates unique challenges for the payment process. Different forms, payment methods and payment terms may be required to remain compliant with all local, national and international laws. Learn how to stay compliant by familiarizing yourself with all the international payment policies.

To ensure efficient and effective international transactions, please contact Procurement & Travel Services and Accounts Payable in advance of your transaction. This will help avoid misunderstandings between the university and the service or goods provider.

Requirements for international transactions:

  1. The Supplier (Payee) must be registered and active in the Supplier Maintenance database. For international individuals and entities, this requires a W-8 BEN rather than a W-9.
  2. An approved Invoice from the Supplier (Payee) must be provided. In certain instances, a Payment Request Form (PDF) may be utilized with appropriate supporting documentation when an Invoice cannot be provided.
  3. All transactions must be approved pursuant to the Commercial Invoice Processing Policy (PDF).
  4. ACH/Electronic Funds Transfers (PDF) are recommended for most international payments unless the country has a reliable mail distribution system for checks. 

For International Purchases, Purchase Orders are not required. However, Procurement & Travel Services may be able to assist in procuring goods and services. The university makes international payments upon receipt of the approved invoice.